2010 ASBDC Call for Presentation GUIDELINES
SAMPLE PROPOSAL FORMAT
All proposals are to be submitted ON-LINE
To register for on-line submission, click on the link at the end of this document. You will go to a form to submit your personal information and email address in order to create a password and enter your contact information. Once you SUBMIT this completed form, you will receive an immediate email with a link back to the sign-in form where you can begin submitting your proposal. WE RECOMMEND YOU SAVE THIS E-MAIL BY MAKING A COPY OF IT; REMEMBER TO NOTE YOUR PASSWORD FOR FUTURE REFERENCE TO REENTER THE SITE.
By registering and creating a password, you will be able to submit all program proposal information into the ASBDC database. Should you elect to submit multiple programs for consideration, it will not be necessary to re-enter your contact information.
The ASBDC Call for Presentations site permits you to re-enter to edit, update and/or upload required attachments up to the deadline date for submissions, 5:00 pm (EST), Friday, February 12, 2010. Incomplete proposals and proposals received after the deadline date will not be considered.
FOR SBDC PERSONNEL SUBMITTING PROPOSALS
A confirming e-mail from your State/Regional Director referencing your proposal is required for all proposals being submitted by SBDC personnel. The LEAD presenter is responsible for obtaining the State/Regional Director’s approval. Authorization may be made by:
1. Electing on your program submission form to automatically send via email a copy of your submission to your state/regional director with instructions for how to submit approval. You will be copied on this e-mail.
Or,
2. Have your state/regional director e-mail approval to: betsy@asbdc-us.org by the deadline date for submissions, 5:00 pm (EST), Friday, February 12, 2010.
We invite you to submit papers, case studies, workshops, roundtables or seminar programs that address the changing world of small business management. At this year’s conference, we will continue to address SBDC consultants’ professional development needs as well as the operations and management challenges facing small business in America’s current economic climate. As well, we look forward to receiving roundtable recommendations to address current economic issues that small businesses face and other counselor networking topics.
ALL PROPOSAL QUESTIONS should be referred to: Betsy Kaufman at ASBDC (Phone 703-764-9850)
PROPOSAL REQUIREMENTS
Each proposal MUST include the following to be considered complete:
SECTION A: PRESENTER INFORMATION
•Complete LEAD Presenter Contact Information•Co-presenter(s) Contact Information (if any)SECTION B: PRESENTATION INFORMATION
•Title of presentation•Presentation Description – Please be descriptive, yet concise – descriptions should be limited to no more than 100 words.•Program Goals •Program Outcomes/Impact for Participants•Abstract / Agenda / Outline - The abstract/agenda/outline should be no more than one (8-1/2” x 11”) page.
•Recommended Audience Level – Core, Advanced or Executive•Recommended Time Requirement•Non-SBDC Speaker Fee Information OR SBDC Presenter Section. Non-SBDC Presenters – ASBDC has a limited budget for outside speakers. Please complete the section on speaker fees for consideration. SBDC Presenters – All SBDC presenters must have the approval/endorsement of their SBDC State/Regional Director. •An introductory Bio for each presenter – remember, this is an introductory paragraph only – No resumes accepted.•Program Handout(s) should be attached to your presentation submission•Program Powerpoint or Word document(s) – Backup materials that can be provided as part of your on-line program materials to be used for reference following the conference.SECTION C: ROOM SETS AND AUDIO VISUAL/EQUIPMENT REQUIREMENTS
Room Sets: Most meeting rooms will be set classroom or a combination classroom/theater with a head table and chair at the front of the room. A table will be set at the room entrance for handout materials.
AUDIO-VISUAL: All meeting rooms will have a standard set to include:
•LCD Projector•Screen•One(1) flip chart with markers•One (1) lavaliere microphone (in all rooms with seating over 50)Additional audio visual and/or equipment needs, internet, telephone line connections, and computer rental are the financial responsibility of the presenter(s). Please be sure to note ALL additional needs on your submission in the information box provided.
All audio visual equipment requirements will be arranged through ASBDC. For additional equipment requirements, you will be contacted in advance. Credit card information must be supplied when ordering. ASBDC will try to group like requirements together in order to reduce your costs for additional services/ equipment.
SECTION D: HANDOUT MATERIALS AND ON-LINE PROCEEDINGS
All presenters are required to provide complete program information along with their proposal submission. This includes your proposed handout materials for distribution to attendees at the workshop as well as back-up support materials, i.e., a supporting power point and/or word document(s).
HANDOUTS are the sole responsibility of the presenter(s). Presenters will be provided room assignment information in advance so they know the recommended number of handout materials required on-site at their workshop. At a minimum, each presenter is requested to bring 100 handouts to their session.
ON-LINE PROCEEDINGS will include your submission program materials, handouts and power point and/or word documents in support of your program. If your program is accepted for presentation, this material will be posted on the ASBDC website and made available to SBDC counselors, trainers and personnel following the conference in San Antonio.
